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we’re hiring. join our growing team of storytellers, designers and strategists working to support a creative culture.

Executive Assistant

11.28.22

Executive Assistant
Full Time, Salaried
Hybrid Work 


work x work seeks an Executive Assistant to support business development and creative leaders within our Brooklyn office. This trusted advisor and point of contact for internal and external communications will play a key role in our company's growth across branding, content, campaign and events services, and the expansion of our podcast and storytelling festival, On Air Fest.

Providing direct administrative and creative support, you will be in charge of helping us work more efficiently by handling calendars, pulling together business reports, data entry, managing accounts and platforms, helping coordinate creative sessions, liaising with other teams, clients, prospects and more.

The ideal candidate has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication skills and is able to maintain a realistic balance among multiple priorities.

This role will be expected to work out of our Brooklyn office in a hybrid capacity.

Responsibilities:
Manages an active calendar of appointments, and prioritizes conflicting needs
Assists with business administrative tasks including expense reports, data entry, invoices, billing, basic bookkeeping, and more
Works independently to complete routine departmental tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions.
Maintains and updates department files, records and publications as needed
Manages coordination of larger team events, programming, client meetings, etc. which can include deck and agenda building, communications ahead of meeting to ensure all parties are prepared, checklists and more
Joins business and creative meetings to take notes, identify action items, and craft project plans to advance
Manager day to day office needs including incoming mail and correspondence and ensure the office is always fully equipped and functions smoothly.

The ideal candidate:
1-3 years of experience supporting executives, preferably in a creative agency, events or media environment
Proficient in Google Drive, Calendar, Docs, Slides, Sheets, Quickbooks, Slack, Monday and Microsoft Office (or can quickly pick things up)
Works collaboratively with internal and external stakeholders
Displays professionalism and “grace under pressure”
Keen ability to prioritize workload and meet deadlines.
Detail-oriented and highly organized.
Excellent written and verbal communication skills.
Anticipates needs and creates effective processes.

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!

Exact compensation may vary based on skills and experience.
Base Salary $55,000-$65,000
Employer-sponsored retirement package
Health benefits package
Paid vacation time

To Apply:
Send your CV and cover letter to the hello @ workxwork.com. Include your name and “Executive Assistant” in the subject line.

About work x work
work x work is a full service creative agency amplifying the world's leading brands through storytelling, design, and experiences. Our innovative work has made us the go-to agency for organizations looking to participate in audio and creator culture. In addition to design, strategy and events, we create custom campaigns, original content and produce podcasting's premier cultural festival, On Air Fest.

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